Creating Search Result Sections in Workspaces & Viewing as a Guest

In organizations with environments where there are hundreds or thousands of files, its difficult to create a workspace and manually add items or folders into the a created workspace one-by-one.

In some cases, it's easier to group these items in one search result within the environment.

The Search Result section allows users dynamically create this section with content based on tags or other metadata set on related items. Using a search query inside the environment, you can create a list of items to add into the section of a workspace.

Jump to:

Creating a Search Result 

Viewing the Item as a Guest

Creating a Search Result 

To add a search result, do the following:

1. In the Add section screen of your workspace, select Search Result.

2. In the contents tab, enter the keyword of the search result you want to add into the page. In this example I searched for the keyword, 'outlook'. The search results are immediately displayed showing all relevant items related to the keyword.

3. Refine the search as necessary using the filter provided to show the specific search result you want the end user to see. In this example, I refined the search using the Product: Value360 tag. Once the search has been refined, and the items that you want to be shown are selected, click on the Add button or set the display properties in the Display properties tab.

4. The search result with the Product Value360 tag is shown. Once published, users will be able to see the two search result items regardless of their access status. Guest users will be able to view these two items despite having no access to the environment or the folder where these items are stored.

Viewing the Item as a Guest

In the following example, I accessed the published workspace and logged in as a guest.

Despite having no user access credentials, the two items refined in the search result are displayed, allowing the guest user viewing access to the file.