Collaborate in Mediafly

Mediafly allows users to collaborate when working on items and workspaces allowing users to have shared access and permissions in an item or workspace. This allows teams to constantly update items and workspaces where in each member can make their own contributions to the item or workspaces.

If an item or workspace is being collaborated, all users have access to the item and any changes applied by any user to the item is changed.

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Creating an Item Collaboration

Working with Collaborated Items

Creating a Workspace Collaboration

Creating an Item Collaboration

Creating a collaboration on an item can be done in two ways. Users may set it through Viewer, or through Airship.

Through Viewer

1. Access the item that you want to create a collaboration on. In the item details page, click on the Collaborate tab. Select the Let's do this! button. 

2. Specify the email of the item of the user or users in the field. Once an email address that matches the email that you typed, clicked on the selected email to add it on the list.

3. Once selected, the user is added on the list. Add as much collaborators as needed. To remove a user from the list, click on the x button.

Through Airship

Setting up a collaboration may also be done through the Content Manager.

1. Access the item that you want to create a collaboration on. In the item details page, click on the Collaborate tab. Select the Collaborate button. 

2. The Collaborate Window is displayed. Specify the email of the item of the user or users in the field. Once an email address that matches the email that you typed, clicked on the selected email to add it on the list.

3. Once selected, the user is added on the list. Add as much collaborators as needed. Click on the save button to add all the collaborators.

Note: To remove a user from the list, access the Collaborate tab and click on the Trash button.

Working with Collaborated Items

Once an item is shared, the user will see the items in the Shared With Me folder in My Items. Any changes into these items, either by the original creator, or those who have been added for collaboration will be applied to the item and all to whom, this item has been shared.

Note:

• If any user deletes the file, the item is deleted for all users.
• Once the file has been shared, collaborators may choose to move the item out of the Shared with Me folder. Any changes made to the item after moving out is still applied even if the item is not in the Shared With Me folder.

Creating a Workspace Collaboration

Collaboration can also be used when creating and maintaining a Workspace. 

1. In the workspace list, click the actions dropdown button next to your desired workspace and select Collaborate. 

2. The Collaboration page is displayed. Specify the email of the item of the user or users in the field. Once an email address that matches the email that you typed, clicked on the selected email to add it on the list.

3. Each collaborators can be assigned specific permissions on their access. Collaborators can be assigned the following permission:

• View- Collaborators can view the workspace
• Share &  View- Collaborators can view  and share the workspace
• Edit, Share, & View- Collaborators can view , share and are given full editing permissions on the workspace.
  
  

4. You may also set groups as part of the Collaboration team. All users in the group is added into the collaboration and will have the permissions assigned to them.

If you run into any issues, please contact support.